Dos Pinos Housing Cooperative Board of Directors

7:00pm–Tuesday; August 2, 2011

Call to Order 7:00 pm Starting Motion: #2011-145

I. Member Input. If you’d like to speak to the Board, please limit your comments to 3 minutes in length. Your topic may be placed on the agenda of a subsequent board meeting. Member recognition during the main Board meeting is from the President; please raise your hand to be recognized.

II. Agenda Review

III. Annual Calendar Review

IV. Unfinished Business

A. Structures Committee – paint plan progress

B. Carob tree limb removal (2H) & pomegranate tree removal (3E/3F)

C. Permanent improvement value of re-hanging gates

V. New Business

A. Management Company Report, including but not limited to:

1. Update on progress of various contractors, maintenance team

2. Design options for unit numbers

B. Permanent Improvements: 3I (Streeter) for a ceiling fan

VI. Executive Session

A. Minutes review: July 12 and 19, 2011

B. Applications for membership, if any:

C. Transfers of share, if any:

D. Member compliance – rehab preparation

VII. Approval of Minutes: July 12 and 19, 2011

VIII. Applications for membership, if any:

IX. Transfers of share, if any:

X. Other Business

A. Board member assignments/reminders

XI. Adjournment

Dos Pinos Housing Cooperative Board of Directors

7:00pm—Tuesday; July 19, 2011

Call to Order 7:00pm Starting Motion: #2011-130

I. Member Input. If you’d like to speak to the Board, please limit your comments to 3 minutes in length. Your topic may be placed on the agenda of a subsequent board meeting. Member recognition during the main Board meeting is from the President; please raise your hand to be recognized.

II. Agenda Review

III. Unfinished Business

A. WISH share value loan program – Luis

B. Discrepancy in Bylaws re: Board member terms (5.5 & 5.7d)

IV. New Business

A. Newsletter article writer assignment

B. Request Committee budgets for 2012 budget

C. Update on rehab project – preparation and completion; misc. contracts; carob limb, misc. limb & courtyard tree removal bids, if needed – Linda

D. Gate replacement / re-hanging issues – survey, charges, etc.

E. Paint type/quality (not color) – Sue/Joel/Linda

F. Community Room use – types, frequency, DP demand, etc.

G. Permanent Improvements: Seana Burke (6D)

V. Executive Session

A. Minutes review: July 5 (open & exec) and 12, 2011

B. Applications for membership: review Victoria Whistler (3BR)

C. Member preparation of courtyards – compliance

D. Transfers of shares, if any:

VI. Approval of Minutes: July 5 and 12, 2011

VII. Applications for membership: review Victoria Whistler (3BR)

VIII. Transfers of shares, if any:

IX. Other Business

A. Board member assignments/reminders

X. Adjournment

5:00pm–Tuesday; July 12, 2011

Call to Order 5:00pm Starting Motion: #2011-127

I. Member Input. If you’d like to speak to the Board, please limit your comments to 3 minutes in length. Your topic may be placed on the agenda of a subsequent board meeting. Member recognition during the main Board meeting is from the President; please raise your hand to be recognized.

II. Additional fence bid – final considerations moving forward

III. Adjournment

Dos Pinos Housing Cooperative Board of Directors

7:00pm–Tuesday; July 5, 2011

Call to Order 7:00 pm Starting Motion: #2011-119

I. Identify Secretary for this meeting

II. Member Input. If you’d like to speak to the Board, please limit your comments to 3 minutes in length. Your topic may be placed on the agenda of a subsequent board meeting. Member recognition during the main Board meeting is from the President; please raise your hand to be recognized.

III. Agenda Review

IV. Annual Calendar Review

V. Unfinished Business

A. Spa Survey results – Sue

B. WISH Share Value Loan program – Luis

C. Website Policy – member comments/final adoption by Board

D. Update on paint color selection process – Jeff/Mike

VI. New Business

A. Request for Community Room Use

B. Management Company Report, including but not limited to:

1. Applicant & availability of share notifications

2. Rodent control update

3. Home Depot account status

4. Update on maintenance/contractor work re: siding, arbor and landscape prep, etc.

C. Allocation of arborist, landscaper and/or general clean up costs – pre-fence/paint project

D. Paint quality choices [not color] / contractor bid specs – Sue/Joel/Linda

E. Permanent Improvements: two for Seana Burke (6D)

VII. Executive Session

A. Minutes review: June 21 and 28, 2011

B. Applications for membership: Jeff & Ann Haines (3BR); review Victoria Whistler (3BR)

C. Transfers of share: Carole Harper to Katherine Tenerelli and Kathleen Love (1C)

VIII. Approval of Minutes: June 21 and 28, 2011

IX. Applications for membership: Jeff & Ann Haines (3BR); Victoria Whistler (3BR)

X. Transfers of share: Carole Harper to Katherine Tenerelli and Kathleen Love (1C)

XI. Other Business

A. Board member assignments/reminders

XII. Adjournment

Dos Pinos Housing Cooperative Board of Directors

7:00pm—Tuesday; June 21, 2011

Call to Order 7:00pm Starting Motion: #2011-105

I. Identify Secretary for this meeting & next

II. Member Input. If you’d like to speak to the Board, please limit your comments to 3 minutes in length. Your topic may be placed on the agenda of a subsequent board meeting. Member recognition during the main Board meeting is from the President; please raise your hand to be recognized.

III. Agenda Review

IV. Unfinished Business

A. Fence bids – Linda

B. Update on siding replacement & other project prep by maintenance/ contractors – Linda

C. Progress on painting selection process, consultant, etc. – Structures Committee

D. WISH program – share cost loans – Luis

V. New Business

A. Newsletter article writer assignment

B. Appoint new Membership Participation Coordinator

C. Forum on fence project/expenditure

D. Periodic project update flyers from Board to the members

E. Issues surrounding gate replacement/reinstallation

F. Garden shed replacement purchase

G. Adopted landscape guidelines draft – Landscape Committee

H. Sign National Cooperative Business Assoc.’s 2012 Year of Coops resolution?

I. Permanent Improvements, if any:

VI. Executive Session

A. Member issue

B. Minutes review: June 7, 2011

C. Applications for membership: George & Marjorie Hubert (3-BR)

D. Transfers of share, if any:

VII. Applications for membership: George & Marjorie Hubert (3-BR)

VIII. Transfers of share, if any:

IX. Approval of Minutes: June 7, 2011

X. Other Business

A. Board member assignments/reminders

XI. Adjournment

If you have any questions about any items on this agenda, please contact a Board member before the meeting.

Meeting of the Board of Directors

7:00pm–Tuesday; June 7, 2011

Call to Order 7:00 pm                                 Starting Motion:  #2011-089

I. Member Input.  If you’d like to speak to the Board, please limit your comments to 3 minutes in length.  Your topic may be placed on the agenda of a subsequent board meeting.  Member recognition during the main Board meeting is from the President; please raise your hand to be recognized.

II. Agenda Review

III. Annual Calendar Review

IV. Unfinished Business

A. Website policy – 2^nd draft (Luis/Robb)

B. Spa usage survey – 2^nd draft (Luis/Sue), etc.

V. New Business

A. Permanent Improvement: Harper-1C; Haines – 2F

B. Management Company Report, including but not limited to:

1. Spa fence bids

2. Annual inspection report

3. Specialized and/or general siding replacement bids

4. Itemized list of occurrences/costs related to soil build-up and permanent installations against siding

5. Fence bids

6. Cash flow of reserve funds in Board control for fence/painting expenses

C. Setting date for vote for fence expenditure (Patty)

D. Board communications between Board meetings (Patty)

VI. Executive Session

A. Minutes review: May 17 and 20, 2011

B. Application for membership/transfer of share: Mandel (2-BR); Little (3-BR); Katherine Tenerelli and Kathleen Love (2-and 3-BR)

C. Annual inspection report – confidential issues

VII. Approval of Minutes: May 17 and 20, 2011

VIII. Application for membership/transfer of share: Mandel (2-BR); Little (3-BR); Katherine  Tenerelli and Kathleen Love (2-and 3-BR)

IX. Other Business

A. Board member assignments/reminders

X. Adjournment

If you have any questions about any items on this agenda, please contact a Board member before the meeting.

MEETING OF DOS PINOS HOUSING COOPERATIVE

BOARD OF DIRECTORS MINUTES

APPROVED MAY 17,2011

MOTION # 2011-083

Call to Order 7:08 pm                                    Starting Motion:  #2011-069

Board Members Present: Patty Milich -President, Robb Davis-Vice President, VickiGall-Secretary, Luis Sierra-Treasurer, Sue Barnette, Mary Wright, Joel Mandel (telephone)

Members present: Nan Rowan, Lyn Brinton, Corinne Cooke, Dorothy Callison, Loretta Firestone, Jeff Haines, Mike Mitchell, September Scofield.

Management Company representative:Linda Rutledge- Laughton Properties

I. Member Input:  Nan Rowan thanked the board for distributing the share certificates.

Vicki thanked Loretta Firestone for actually creating them and giving a lesson to

Vicki on the process.  Lyn Brinton shared a letter from new member Linda Streeter

regarding her interests and willingness to volunteer. Corinne Cook shared her

concerns about where bikes are parked in the cooperative and suggested that the

board investigate possible building of enclosed bike parking areas.  She also

expressed her concern regarding completion of car inventory.

II. Agenda Review: various corrections and deletions made and reminder about issue

to be put on next agenda.

III. Annual Calendar Review:

Extensive review of items listed in May with responsible persons alerted and some

items moved to better represent the flow of work or removed if not applicable or

appropriate as listed.  Board appeared satisfied that all listed work was being

addressed.

IV. Unfinished Business:

A.  Status of Retrieving Minutes of 2010-11 term. Some minutes still outstanding.

Patty will create binder with available minutes for the term and place in

Community Room for members to read. Attempt will be made to determine

if the meetings represented by the missing minutes involved significant issues

like motions, e.g., board share transfer approvals, etc. that might need follow up.

B.  Brief discussion regarding  placing approved minutes on website (process,

value, etc).  Possibility will continue to be discussed and investigated.

C.  Status of 2010 Report to Tax Assessor.  Patty stated it is in progress. Expects it

to be in on time.

D.  Status of marketing 3A.  Vicki is in process of collecting relevant

documents regarding responses of persons on waiting list for 2

bedroom to 3A availability.  No one currently on waiting list has

expressed an interest in purchasing 3A.  Referrals from Farmer’s

Market and other sources continue to be shown the unit, despite not

currently being on waiting list. Unit is being shown by Vicki and others and all

were cautioned regarding making promises or random statements

that might be misinterpreted by the viewers.

E.  Spa Use Issue:

1.  Vicki clarified that our pool/spa is a public pool for regulatory purposes.

Linda pointed out that it is also classified as “commercial.”

2. Joel presented several suggestions regarding possible continued use

with certain restrictions.  Clarified that regulations on spa cover and drain

are state laws enforced by the county.

3.  Lengthy discussion regarding spa heating costs, ability to restrict use, ability

to limit heating time, feasibility of fencing off spa area, etc.

4.  Luis and Sue will draft member survey to assess member interest in

continuing use of spa with associated costs of use to be studied.

5.  Further discussion on this issue will be scheduled for first meeting in June.

V. New Business:

A.  Structures Committee-Fence Project

1.  The committee  co-chairs, Jeff Haines and Mike Mitchell,  presented a report

that thoroughly detailed the two recommended fence options (the full report

is attached to these minutes).  After a very lengthy discussion about design

options,bidding issues, materials options, and other related options, the

board made the following motion:

Motion # 2011-069 (moved by Robb with second): To seek 3 bids on

both recommended options-#1 Solid Board Fence and #2 Board-on

Board Overlapping Board Fence-with explanations from the bidders on

any deviations from the Structures Committee recommendations.

2.  Discussion conducted with concerns expressed about possible affects

of construction on courtyard structures, plantings, timing of project

issues and other specific construction issues.  Patty stated that these

“auxiliary” issues will be specifically addressed in future meetings

and  Linda said these issues would be fully discussed with final 2

bidders. Linda hopes to present bids at 1^st meeting in June.

3.   Vote on Motion: approved unanimously.

4.   Issues of Gate options tabled until second May meeting. Jeff reported

that he got almost full response to the gate survey.

5.   Further discussion occurred about bidding issues, possibility of

creating fence mock ups to show members before vote on spending

reserves, the coordination with the painting of buildings-to be

continued at future meetings.

B.    Management Company Report:

1.  Audit to be delivered end of this week and then distribution

arranged.

2.  REAC inspection report with accompanying letters to members

presented and comments of inspector explained.  Of the points

deducted ,a majority of deductions are being addressed

currently.  One recurring deduction is  for overgrown vegetation.

Old screen doors were an issue.  Robb expressed view that

the board needs to understand the inspection results and “own”

the issue of compliance.

Unit inspections are complete-written report to come for second

meeting in May.   No “problem” letters sent although some

previous habitation issues do persist.  Work on specific

problems in certain units continuing.

3.  Waiting for City of Davis response to request for direct mailing

of water bill to Laughton.  No help from board needed.

4.  Service contracts- all current as needed.

5.  Finance Report presented.  Explanation of two line items re:

audit expense given.

C.   Application for permanent improvement-2F- withdrawn; to

be resubmitted  at later date.

D.  Motion # 2011-070 (moved by Robb with second):  To

move into executive session.  Vote: unanimously approved.

VI. Executive Session

Motion # 2011-071 (moved by Vicki with second): To move out

of executive session.  Vote: approved unanimously.

VII.  Approval of Minutes:  No minutes for 3/15/11 annual meeting available.

Motion # 2011-072 (moved by Robb with second): To approve, as

amended, minutes from regular meeting on 3/22/11. Vote:approved

unanimously.

Motion # 2011-073 (moved by Patty with second): To approve, as

amended, minutes for regular and executive sessions on 4/19/11.

Vote: Approved unanimously

VIII. Application for membership/transfer of share:

Motion # 2011-074 (moved by Vicki with second):  To approve application

for membership of Joy and Douglas Daugherty.  Vote: approved

unanimously.

IX Other Business:

. Board member assignments/reminders:

1.   Patty-write minutes for annual meeting 3/15/11, make binder of available

2010-11 term minutes and place in CR, finish tax assessor report.

2.  Robb-calendar changes -send by email to board. Draft points and

processes to be addressed in mutual evaluation process.

3.  Sue and Luis-draft a spa usage member survey.

X. Adjournment at 10:05 pm-Motion #2011-075 (moved by Robb with

second): To adjourn the meeting.  Vote:  approved unanimously.

Respectfully submitted:

Vicki Gall-Secretary